I write to inform you that the Election of Deans and Sub-Deans in the Faculties and School of Postgraduate Studies earlier scheduled to commence on Monday, January 4, 2021 has been rescheduled to commence on Tuesday, January 5, 2021.
Consequently, the updated Election Time-Table for respective Faculties is attached accordingly. Furthermore, you are also to note as follows:
Faculty Officers听are requested to facilitate forwarding of the听Comprehensive List (enblock)听of听all Academic staff/Assembly of Teachers听(sorted by Departments) that are听eligible to vote听during the forthcoming elections.
罢丑别听comprehensive list听听which shallbe insoft copies (Excel Format only)听should contain the following:
- Staff Number
- UNILAGe-mail address
- Full Name (Surname, First Name and Middle Name)
- Department
- Designation
- Status i.e. Adjunct, Associate, on Sabbatical Leave, Study Leave, Leave of Absence, Contract or Visiting.
The comprehensive list should be mailed to:听senateandceremonies@unilag.edu.ng听unfailingly by 4 p.m, Wednesday, December 30, 2020.
Human Resources Management Department (HRMD) shall validate the comprehensive list of Academic Staff/Assembly of Teachers on听Thursday, December 31, 2020.
Voters are to confirm their eligibility for the elections on the University website from听Saturday, January 2, 2021 to Sunday, January 3, 2021.
Those听eligible听to vote include all Academic staff that are:
- Assistant lecturers and above,
- Visiting lecturers/Professors
- On Annual leave, maternity leave and Research Leave
Those听not eligible听to vote include all Academic staff on:
- Sabbatical
- Contract
- Training leave
- Leave of absence
- Study leave
- Adjunct
The Dean and Sub-Dean听must听emerge from different departments.
e-voting shall commence at the time scheduled for each Faculty.
Hard copy of the Proposal Form (nomination) must be lodged at the Senate and Ceremonies Unit听not later than twenty-four (24) hours to the election date听(i.e. by 10 a.m. of the day before the conduct of the election).
Photograph of the proposed candidate should be glued or celotaped ( not stapled with pin) on the Proposal Form
Eligible voters that have UNILAGe-mail access complaints/issues should report through:听听not later than 24 hours to the commencement of the voting exercise.
Academic staff/Assembly of Teachers are kindly reminded that the password to their UNILAGemail address is听personal听to them and would take听responsibility听for听actions听carried out through the email.
Visiting Lecturers/Professors that wish to vote, should request for a UNILAGe-mail address from the Centre for Information Technology and Systems (CITS) by forwarding an email through their Heads of Department with the softcopy of their听Identity Card,听Letter of Appointment and Assumption of Duties Slip/Letter听attached to:听citshelpdesk@unilag.edu.ng听not later than 24 hours to the commencement of the voting exercise.
The Proposed candidates (Nominees) are to indicate in writing to the Senate and Ceremonies Unit their availability/representative at the鈥澨�control room鈥�听in CITS听not later than 10a.m. of the day preceding听the date of election.
PROCEDURE FOR e-VOTING
In line with extant policy, election must hold during the Faculty Board of Studies. There is therefore the need to call a Faculty Board meeting 鈥撎�A Blended Faculty Board meeting (Physical and Virtual) should be constituted in line with the COVID -19 pandemic protocols.
The Blended meeting of the Board of Studies shall have in attendance, the representative of the Academic Affairs Directorate.
To avoid a breach of the procedure on technical grounds, the blended meeting of the Faculty Board of Studies听must听have been duly (quorate) constituted by the Dean/Ag. Dean before the commencement of e-voting.
The Zoom link for the Blended Faculty Board meeting shall be forwarded to Academic staff/Assembly of Teachers not later than Monday, January 4, 2021.
Eligible voters shall receive听access code听to the voting platform in their UNILAGemail address during the Board of Studies meeting.
Eligible voters shall proceed to vote on the voting platform as provided by CITS
The principle of 鈥�one man, one vote鈥�听shall subsist, thus, eligible voters can only vote once.
The respective Faculty Officers/SPGS representative, proposed candidates (nominees) or their representative shall be required to be present at the听鈥渃ontrol room鈥�听in CITS during the period of voting to monitor the election as it progresses.
E-voting shall commence at the time scheduled for respective Faculties.
Results shall be made available on conclusion of the e-voting exercise
Thank you.
O. E. Makinde (Mrs.)
Ag. Director, Academic Affairs
